10 Examples of Goods Handover Letters [Official Reference]

Sample Letter of Handover of Goods. The goods handover document is an important document that must be provided during the process of delivering goods. The document for the handover of goods can be said to be important evidence of a buying and selling process between several parties involved. Therefore, it is important for those of you who are engaged in sales, distribution and so on to know Sample Letter of Handover of Goods.

There are many implications given from the handover of goods for the parties involved. The goods handover letter can be an important evidence if in the future there is a dispute between the parties involved. Therefore, make sure you ask for a handover letter when the goods transfer process occurs. Following Management Journal provide some examples of goods handover letters that can be used as guidelines:

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1. Blank Format of Goods Handover Letter

To give an initial idea, you can see the blank format of the goods handover letter. The following is a blank form of an example of a handover letter.

News of the Handover of Goods

We, the undersigned. Today (name of day) Date (write date) Month (Write name of month) Year (write year).

Name: (full name)

Position: (position or position occupied)

Address : (Address of the business entity or agency represented. Can be home address if the handover of goods involves only private individuals)

Hereinafter referred to as the first party

Name: (full name)

Position: (position or position occupied)

Address : (Address of the business entity or agency represented. Can be home address if the handover of goods involves only private individuals)

Hereinafter referred to as the SECOND PARTY

This letter states that the FIRST PARTY has delivered the goods to the SECOND PARTY. While the SECOND PARTY through this letter states that it has received the goods given from the FIRST PARTY. The list of goods handed over is attached to this letter / attached below (if few):

No Item Name Quantity

1 Sanyo brand washing machine 2 units

Thus the minutes of the handover of these goods are made by the two parties mentioned above. Through this letter, the SECOND PARTY also states that the goods received are in good condition and as desired since the signing of this official report. Furthermore, the condition and quality of the goods will be the full responsibility of the SECOND PARTY.

Who submit,

FIRST PARTY SECOND PARTY

(signature and full name) (signature and full name)


2. Sample Letter of Handover of Goods General

News of the Handover of Goods

We, the undersigned. Today (name of day) Date (write date) Month (Write name of month) Year (write year).

Name : Pambudi Ahmad

Position : Laptop Hardware Distributor

Address : PT Hardware Laptop Perkasa

Hereinafter referred to as the first party

Name : Sulistya Ningrum

Position : Head of Purchasing (Purchasing)

Address : Jaya Negara Laptop Shop

Hereinafter referred to as the SECOND PARTY

This letter states that the FIRST PARTY has delivered the goods to the SECOND PARTY. While the SECOND PARTY through this letter states that it has received the goods given from the FIRST PARTY. The list of goods handed over is attached to this letter / attached below (if few):

No Item Name Quantity

1 Laptop Motherboard 3 units

Thus the minutes of the handover of these goods are made by the two parties mentioned above. Through this letter, the SECOND PARTY also states that the goods received are in good condition and as desired since the signing of this official report. Furthermore, the condition and quality of the goods will be the full responsibility of the SECOND PARTY.

Who submit,

FIRST PARTY SECOND PARTY

(Pambudi Ahmad) (Sulistya Ningrum)


3. Sample Letter of Handover of Goods Inventory

MINUTES OF DELIVERY OF GOODS

PT Indo Food Sejahtera

To improve the smooth performance of the work of PT Indo Food Sejahtera employees, starting March 5, 2019 PT Indo Food Sejahtera has handed over an inventory of the company's laptop devices with the following specifications

Device type: Laptop

Brand, Type : ASUS K630

SN/Asset Code :ASN380831/BKU-9087

Condition: New

Specifications: Intel Core i3, 14 inch, 500 GB, 2 GB RAM, Windows 8

This laptop was handed over to you

Name : Pambudi Ahmad

NIK : 198776

Division : Finance

Position : Assistant Head of Finance Division

After checking, it is known that the laptop device is in new condition and functioning well so that it can be used as it should. Therefore, the employee concerned has also approved and ratified the statement as below.

Statement letter

I, the undersigned, certify that I have received the above-mentioned inventory device. Furthermore, I am willing to fulfill the following:

  1. Maintain the integrity and condition of the inventory device that has been handed over to me
  2. Bear the cost of repairs in the event of damage to the inventory device. I am also willing to replace the device if there is a loss caused by carelessness or by other parties.
  3. Using the device in accordance with the designation justified by the company.

Thus, I make and sign this statement as proof of my agreement to the points above.

Approved by Receiving Party, Submitted by

 

(Pambudi Ahmad) (Sulistya Ningrum)


4. Sample Letter of Handover of Goods Buy and sell

News of the Handover of Goods

The Minutes of Handover of Goods have been made and signed at (name of place) on the day (name of day) Date (write down the date) Month (Write down the name of the month) Year (write down the year) by:

Name : Sanustuti Widya Ningrum

Place/Date of Birth : Bekasi/23 April 1990

Address : Jalan Sejati Harum Number 13 Bekasi Asri Housing Complex

Furthermore, in this report, it is referred to as the FIRST PARTY

Name : Muhammad Fatoni

Place/Date of Birth : Bekasi/23 April 1990

Address : Bekasi Green Asri Complex

Furthermore, in this report, it is referred to as the SECOND PARTY

In this report, the FIRST PARTY and the SECOND PARTY explain the following:

  1. That the two parties have entered into a cooperation in the form of buying and selling which is stated in the cooperation agreement letter Number (write down the number) on the date (write the date of the agreement)
  2. The agreement places the FIRST PARTY as the Seller and the SECOND PARTY as the Buyer. In accordance with the agreement, the FIRST PARTY is obliged to sell and deliver the goods to the SECOND PARTY with the specifications of the goods as follows.

Device type: Laptop

Brand, Type : ACER A786

Condition: New

Specifications: Dual Core, 11 inch, 250 GB, 1 GB RAM, Windows 8

Thus the minutes of the handover of these goods are made by the two parties mentioned above. This letter is also used as proof of the handover of goods between the two parties.

Who submit,

FIRST PARTY SECOND PARTY

(Sanustuti Widya Ningrum) (Muhammad Fatoni)


5. Handover Letter for School Book Items

PONTIANAK CITY GOVERNMENT

EDUCATION AUTHORITIES

SD NEGERI 1 PONTIANAK

MINUTES OF DELIVERY OF GOODS

 

Today, Tuesday, January 23, 2018, goods have been received from Mr. Muhammad Fatoni, SPd with details of the goods as follows

Item Details List:

  1. The book entitled "Complete Lesson in Elementary/MI Mathematics for Class 6 Academic Year 2018/2019" as many as 10 (ten) copies
  2. 6 (twelve) copies of the book entitled "Complete Indonesian Elementary/MI for Class 2018 Academic Year 2019/12"

The goods mentioned above have been received and inspected in good condition by the SD Negeri 1 Pontianak.

Thus the minutes of the handover of these goods are made to be used properly.

Who submit,

FIRST PARTY SECOND PARTY

Principal of SDN 1 Pontianak

(Muhammad Fatoni) (Drs. Subari Ahmad)


6. Letter of Handover of Goods as Distributor

News of the Handover of Goods

Number: 256/PJK-S/X/2019

We, the undersigned, are at the Nusantara Electronic Store warehouse on Tuesday, March 13, 2019.

Name : Sulastri Ahmad

Position : Laptop Hardware Marketing Staff

Address : PT Hardware Laptop Perkasa

Furthermore, in the handover letter, this item acts on behalf of PT Hardware Laptop Perkasa which is a distributor of electronic hardware and hereinafter referred to as the FIRST PARTY

Name : Sumanto Jaya

Position : Head of Purchasing (Purchasing)

Address : Nusantara Electronic Store

Furthermore, in this goods handover letter acting on behalf of the Nusantara Electronic Store which is the head of purchasing goods that enter the warehouse or inventory and hereinafter referred to as the SECOND PARTY.

This letter states that the FIRST PARTY has delivered the goods to the SECOND PARTY. Meanwhile, the SECOND PARTY through this letter states that it has received the goods as stated below.

No Item Name Quantity

1 Laptop Motherboard 3 units

2 Laptop Fans 10 units

  1. USB C port 10 units

4 Laptop Batteries 10 units

Thus the minutes of the handover of these goods are made by the two parties mentioned above. Through this letter, the SECOND PARTY also states that the goods received are in good condition. Furthermore, the condition and quality of the goods will be the full responsibility of the SECOND PARTY since the signing of this goods handover letter.

Who Gives, Who Receives,

FIRST PARTY SECOND PARTY

(Sulastri Ahmad) (Sumanto Jaya)


7. Letter of Handover of Assets in the Form of Land

Minutes of Handover of Assets in the Form of Land

From the Mempawah Regency Government

To the Ministry of Health

Number: 113/PJK-S/X/2018

On this day, Wednesday the twenty-first of November in the year two thousand and fifteen, the undersigned:

Name : Fathuroni Sujadi

Position: Regent of Mempawah Regency

Address : Jalan Kartini Number 31 Mempawah

Furthermore, in the handover letter, this item acts on behalf of and for the Mempawah Regency Government and hereinafter referred to as the FIRST PARTY

Name : Sumanto Jaya

Position : Director of the Ministry of Health of the Republic of Indonesia

Address : Jalan Jenderal Sudirman Gate 2 Senayan Jakarta

Then act in accordance with the power of attorney of the Minister of Health of the Republic of Indonesia Number 211/MK.HK/2014 dated December 12, 2014 acting for and on behalf of the Ministry of Health and hereinafter referred to as the SECOND PARTY.

The FIRST PARTY handed over five parcels of land in Mempawah Regency with a total land area of ​​300.000 m2 (three hundred thousand square meters) which was implemented in accordance with the Mempawah Regent Decree Number 356.Kep.111-DPPKAD/2015 dated 3 February 2015 regarding Government-Owned Land Grants Mempawah Regency covering an area of ​​300.000 m2 in Sungai Pinyuh Subdistrict, Mempawah Regency to the Ministry of Health of the Republic of Indonesia to be used to establish a health center health facility to the SECOND PARTY. Submission is carried out under the following conditions.

Article (number and explanation)

Who Gives, Who Receives,

FIRST PARTY SECOND PARTY

Regent of Mempawah Regency Director of the Ministry of Health

(Fathuroni Sujadi) (Sumanto Jaya)


8. Letter of Handover of State Property

MINUTE OF RECEIVING OF STATE-OWNED GOODS (BAST-BMN)

Number: KKW-03-45/6-d/ABST-BMN/2018

On this day, Thursday the thirty-first of October in the year two thousand and nineteen, the undersigned:

Name : Sayuti Harahap, S.Ag

ID Number : 1978689.1992837.003

Rank / Goal : Young Stylist Tk. 1 (IV/A)

Position: Assistant Head

Section: Islamic Madrasah Education

Address : Jalan Sejati Harum Number 13 Bekasi Asri Housing Complex

Furthermore, in this report, it is referred to as the FIRST PARTY

Name : Muhammad Fatoni, S. Ag

ID Number : 19876287.2739790.007

Position : Sharia Supervisor

Address : Bekasi Green Asri Complex

Furthermore, in this report, it is referred to as the SECOND PARTY

Based on the following letter of delivery of goods, the FIRST PARTY declares that it has handed over to the SECOND PARTY a set of equipment with the following details:

Device type: Laptop

Quantity : 1 unit

Brand, Type : Toshiba AS892

Condition: New

Specifications: Dual Core, 13,5 inch, 250 GB, 2 GB RAM, Windows 10

The device was handed over to the staff of the Sharia Implementation Supervisor within the Bekasi Ministry of Religion Office. After checking, the SECOND PARTY stated that the laptop device was in new condition and functioning well so that it could be used properly.

Thus the handover letter for state property is made and signed by both parties so that it can be used properly.

Who Gives, Who Receives,

FIRST PARTY SECOND PARTY

 

(Sayuti Harahap, S.Ag) (Muhammad Fatoni, S.Ag)


9. Letter of Handover of Office Stationery Goods

 

MINUTES OF DELIVERY OF GOODS

Number: 231/16/BTU/V/2018

Today, Monday the 3rd of January 2019, we, the undersigned, are

Name : Muhammad Fatoni, S.Pd

ID Number : 19876287.2739790.007

Position: Secretary of the Bantul Regency Education and Culture Office

Furthermore, in this report, it is referred to as the FIRST PARTY

Name : Syahrini Haruni, S.Pd

ID Number : 19766665.178263.001

Position: Principal of SD Negeri 3 Bantul Regency, Yogyakarta

Furthermore, in this report, it is referred to as the SECOND PARTY

In this report of the handover of goods, the FIRST PARTY has handed over a number of goods to the SECOND PARTY. Meanwhile, the SECOND PARTY stated that it had received the goods in good and new condition. The following is a detailed list of items received:

  1. 2 units of blackboard measuring 4 x 5 meters
  2. 100 pieces of administrative notebook with a thickness of 10 sheets

Thus the minutes of the handover of these goods are made to be used properly.

Who submit,

FIRST PARTY SECOND PARTY

 

(Muhammad Fatoni, S.Pd) (Shahrini Haruni, S.Pd)


10. Letter of Handover of Loan Items

 

Minutes of Handover of Loan Items

 

We, the undersigned, are located at SMP Negeri 2 Banjarmasin on Thursday, April 13, 2018.

Name : Budi Ahmad

Position: Assistant to the Banjarmasin Education Office

Furthermore, in the handover letter, this item is referred to as the FIRST PARTY

Name : Sumanto Jaya

Position: Principal of SMP Negeri 2 Banjarmasin

Furthermore, in the letter of handover of goods this is referred to as the SECOND PARTY.

This letter states that the FIRST PARTY has submitted the goods for loan to the SECOND PARTY within the specified time as stated in the loan letter number 123/SPK/VI/2018.

Thus the minutes of the handover of these goods are made by the two parties mentioned above.

Who Gives, Who Receives,

FIRST PARTY SECOND PARTY

(Budi Ahmad) (Sumanto Jaya)

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